Home > Showcase > Contract Management System for Local Phone, Cable, and Internet Provider

Contract Management System for Local Phone, Cable, and Internet Provider

​A local phone, cable, and internet provider needed a more efficient way to supply governing contracts to appropriate outlets. By implementing a contract management system through SharePoint, Eastridge was able to help this company meet this need.
 

 Business Need

 
A phone, cable and internet provider wanted to explore the possibility of utilizing SharePoint 2007 for implementation of a contract management system. This system would provide the legal department with access to all contracts.  In the months following, the company also requested automated loading and tagging of existing contract documents to facilitate streamlined management and enhanced search.
 

 Solution

 

Vision

Eastridge set out to guide the company with the SharePoint customizations needed to implement the contract management system. The company’s second request to set all metadata for each contract required each file to have manual settings. To aid the company, AvePoint DocAve File Migrator was used for auto loading, tagging and exiting contract documents.  Users were also able to manually tag missing contract values by following detailed guidelines provided by Eastridge.

Architecture

Using SharePoint 2007 Enterprise, Eastridge consultants configured a document management system. Nintex Workflow 2007 was used to handle the automation of all processes within. With these tools Eastridge created high level design documents with high functioning workflow. Later, the installation of DocAve File Migrator provided the company with a way to create XML filing for importing and tagging contracts.
 

 Benefits

 
​By creating an easier way to control and view the daily tasks, the company's legal department became more efficient.  Manual manipulation of the documents was minimized.
Related Expertise
Related Information
Technologies
  • Nintex Workflow 2007
  • SharePoint 2007
Partners